Facilities teams
Keep recurring vendors cleared before routine service, urgent maintenance, and seasonal work begins.
Property operations solution
Vendor compliance for property operations teams with recurring service vendors.
Send The Proof also fits facilities and property operations teams that manage HVAC, plumbing, janitorial, landscaping, restoration, and maintenance vendors across one building or an entire portfolio.
Where it fits
Best for teams coordinating service vendors at scale.
Portfolio operations
Avoid rebuilding the same reminder and document process for each property or building team.
Vendor coordinators
Replace inbox-based follow-up with a process that tells the team exactly what is missing and who has already been contacted.
Finance and risk stakeholders
Keep document readiness visible when vendor setup, payment, or renewal questions come up.
Common vendor types
Fits teams managing recurring vendors.
HVAC and mechanical
Keep service providers current on insurance and any related documentation before scheduled or emergency work.
Plumbing and electrical
Reduce the scramble when a trade vendor is needed quickly but the paperwork is out of date.
Cleaning and janitorial
Manage recurring vendor proof on a cadence instead of re-chasing the same documents from scratch every cycle.
Landscaping and exterior services
Keep vendor status visible across seasonal and recurring work where renewal timing matters.
Why teams switch
Because recurring vendors still create repetitive document work.
Spreadsheets do not chase for you
A list can tell you what should exist. It cannot run reminder cadences, connect uploads to requests, or give the rest of the team one live signal.
Shared drives do not answer status
A folder may hold the files, but it does not answer the operational question: is this vendor ready, expiring, or blocked right now?
FAQ
Common property-operations questions.
Is this only for construction?
No. It also fits recurring vendor operations where teams need document proof and renewal visibility.
What documents fit best?
Insurance-related proof, W-9s, licenses, certifications, and other recurring vendor onboarding documents.
Why keep vendors on a no-login flow?
Because recurring vendors still resist extra accounts. Direct links reduce friction and make it easier to collect updated proof when renewals come due.
Where should I go next?
The status dashboard page and the buyer guide show how operations and finance teams can review status.