Spreadsheet
You remember who needs a reminder
The sheet can show a date, but you still have to be the person who notices it, reaches out, and follows up again later.
Why not spreadsheets?
A spreadsheet can list subcontractors. It cannot run vendor compliance.
If you are a small GC, you can absolutely track vendor documents in a spreadsheet. The problem is the real work never stays in the sheet. It spills into your phone, inbox, shared drives, and everyone else's memory.
Send The Proof
The app helps carry the follow-up
Send the link, collect the proof, and let the app keep the reminders and current status in view.
Spreadsheet
The list is in one place, the real status is everywhere
The PDF is in an email thread, the note is in someone’s phone, and the actual answer depends on who you ask.
Send The Proof
One place to see ready, missing, or expiring
PMs, controllers, and the person in the truck can all work from the same answer.
New vendor on the jobsite?
A spreadsheet does not help much in the moment. Send The Proof gives you a fast path: add the vendor, send the link, get the paperwork moving.
Insurance expiring next week?
A spreadsheet can store the date. It will not help unless someone remembers to look, reach out, and chase the update.
Controller asking whether the vendor is clear?
The answer should not depend on whether you are near your laptop or can find the right email thread.
If the spreadsheet pain is specific, start there
Most teams are not replacing spreadsheets in the abstract. They are replacing one painful workflow first.
Pre-job paperwork
Subcontractor onboarding software
Use this page if the manual chase starts before the first day of work.
Renewals
COI tracking software
Use this page if the spreadsheet mostly exists to watch insurance dates and reminders.
Process
Subcontractor compliance checklist
Use this guide if you want to tighten the workflow before you pick software.
Try the better option
Start free and see if the spreadsheet chase finally gets lighter.
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