Construction site access checklist for GCs

A construction site access checklist should separate company paperwork, individual worker readiness, and the final entry decision. A current COI alone does not clear every person for every task.

Check the subcontractor’s documents

• Correct legal business and approved scope.
• Insurance documents accepted by the reviewer.
• Applicable licenses and project forms.
• Any unresolved item with a named owner.

Use the contract and project rules to set requirements. Have the office review the documents before the scheduled arrival.

Check the people arriving

Ask the foreman for the expected crew and confirm the project’s orientation and task-specific requirements. Route qualification and training questions to the safety lead.

OSHA explains that Outreach training does not satisfy training requirements under specific standards. An OSHA 10 or 30 card should not replace the project’s training review.

Prepare the field handoff

1. Share the approved company and scope.
2. List the arrival date, check-in point, and site contact.
3. Identify the approved roster or where it is maintained.
4. State unresolved items and who can resolve them.
5. Record who makes the final entry decision.

Keep sensitive tax and insurance files with the office. The person checking arrivals needs a usable status and contact, not every document in the vendor folder.

Handle changes before entry

If a different company or extra worker arrives, check the change against the project’s process. Do not extend an earlier approval by assumption.

Send The Proof helps with vendor document collection, review, and follow-up. The site team uses that information alongside its roster, safety process, and physical access controls.

Related: Jobsite orientation document checklist · Subcontractor at the gate with missing documents · No-login vendor uploads